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September 2006 - InsideDomino  more articles 
Group Calendaring: Discover What It Can Do For You
View your organization’s calendars from a team perspective
Logic Springs Technologies provides calendaring and scheduling software that reduces the time aggravation involved in booking meetings. Functioning as a unified group calendaring and scheduling solution, Department Calendar links Notes personal calendaring and group calendaring, enabling the effective coordination of meetings, synchronization of work schedules, and tracking of other appointments and commitments.
With Department Calendar, you can check availability before you send an invitation. Department Calendar gives you a composite view of multiple calendars, allowing you to see your entire team's availability at a glance and schedule meetings just as quickly.
Bridge the Gap between Personal and Team Calendars
Department Calendar can claim over a million users worldwide. Here is what customers are saying about why they chose Department Calendar:
“Department Calendar is the most flexible, easy-to-use, Lotus Notes/Domino solution available”, explains Richard Armstrong/Alliance Coal, LLC. “We required a group calendaring system that would help various departments keep on track of upcoming events, meetings, project deadlines, etc.” Like many energy companies, Alliance Coal, LLC runs its 2300-employee firm on Lotus Notes/Domino. “However, Lotus Notes/Domino calendaring alone does not offer an easy-to-use group calendaring option. In various departments - things were falling through the cracks without a group calendar - employees were uninformed, reminders missed, etc. Our Notes personal calendaring environment provided a lot of challenges, but we hung in there because we believe in Notes/Domino and Department Calendar. We knew that by complementing Notes/Domino calendaring with Department Calendar, we would have a more valuable tool. It has saved us from missing important bid renewal dates, which could have allowed customers to go to competitors. It is an important tool that notifies us of important filing dates, if we did not get some of our filings on time we would be subject to thousands of dollars in fines.”
Armstrong adds, “I recommend Department Calendar to companies like ours who initially don't always see the need for this product. Once they get an evaluation copy installed and start using it, they realize what their company has been missing as they discover that Notes/Domino has nowhere near the functionality and ease-of-use as Department Calendar.”
As a second example, consider the experience of Amy Hand of The Florida Bar, whose mission is to assist the members of The Florida Bar in their continuing legal education and to facilitate the production and delivery of quality CLE programs and publications. Amy Hand, Training and Support Manager, tells us “I can't believe that there are people out there still using—and preferring, no less—paper! If it wasn't for my personal calendar plus Department Calendar combination, I would:
• never be anywhere on time
• forget what vacation days I'd requested and had approved
• miss my flights
• forget which meeting room I'm using for each meeting
• forget to make photocopies for my meetings (at least forget to make enough)
• only be able to make a guess as to what I was doing last Thursday
• never keep track of my to do list
• forget about lunch half the time ...and I'd be filling up my Inbox with meeting-related schedule/reschedule/‘what about this time instead’ e-mails. Trust me, I have too few MBs of e-mail space left as it is. Honestly, I don't know how anyone who gave Department Calendar a try couldn't love it. In an integrated, time-constrained environment such as ours, Department Calendar is not a tool I'm willing to give up. It saves me time and prevents the ‘Oh my God, I'm sorry I'm late’ embarrassment on a daily basis.”
View calendars directly with Blackberry devices
At some point, you chose to use Notes mail, personal calendaring, and your particular web browser because it met the needs and requirements of your organization. We also realize that equipping your workforce with mobile devices has become a mission-critical objective. Department Calendar supports your objective by offering tight integration with the mobile solutions already on your system. Department Calendar provides direct viewing of calendars from devices that run the Blackberry computing platform for Windows. With Department Calendar, you can easily update and view your team calendars automatically from the Blackberry device. Department Calendar:
• Allows BlackBerry handheld users to dynamically access group calendars from the Department Calendar application running on Domino Servers.
• Enables BlackBerry handheld users to create, edit, and manage group calendar entries from their handhelds. Changes are wirelessly updated directly in the specific group calendars in which they participate.
• Makes IT administration easy by allowing the administrator to control which calendars are accessible to mobile users.
Easy to Install and Administer
Administrators will adore Department Calendar for all the things it doesn't do. Department Calendar DOES NOT:
• Require to be run on your Notes/Domino mail server—it can run on application servers.
• Take an extensive amount of time to install, learn, or administer.
• Care which major platforms are in use (it runs on Windows, iSeries, AIX, BlackBerry, Palm and PocketPC).
• Present any problems if you want to participate in one calendar or in ten.
•Constrain growth in any way. And Department Calendar is always accessible whether users are connected to the network or not.
Key Benefits
Improved Communications. Department Calendar brings communication tools such as on-line scheduling, alerts and notifications, time off management, and global calendaring, thereby improving productivity.
Reduced Paperwork. The collaborative group calendaring and time off management found in Department Calendar give companies the ability to reduce paper flows, saving time and money. Since calendaring and time off scheduling can be done online, companies can significantly reduce printing cost previously used for the manual tracking of these activities.
Reduce Interruptions by 28%. With Department Calendar, companies can minimize interruption to knowledge workers. As a result, they can expect to significantly improve their productivity and enhance their working environment.
Improve Time Off Management. With DC Time Off, companies can automate the tracking and management of employees’ time off from work. DC Time Off provides managers and executives with the ability to track eligible, accrued, and used employee time off through the use of views and reports.
Since DC Time Off is part of the Department Calendar line of software, approved time off requests appear as calendar entries within each Department Calendar in which any given user participates, thereby keeping everyone “in the loop.”
Better Team Calendar Management. With Department Calendar, companies can put team calendar information in one secure place, replacing bulky email Excel attachments with efficient database links and generally improving calendaring collaboration.
Behind you ever step of the way
To ensure that you get the most from your Department Calendar investment, we offer a wide array of helpful supporting services. With our Software Maintenance Support Program, you have world-class online and telephone technical support available to you, in addition to all the latest updates and upgrades.
Our Training Program helps to boost new users and system administrators to "best practices" right off the bat, and our Professional Development Services team offers expert assistance for modifications, integration, and migrations.
“IBM/Lotus Notes/Domino community take note:” cautions Lee A. Whitney, Ryan Whitney and Company, LLC, “Logic Springs is a different kind of software company. From pre-sale inquiry to post-sale support, there is a conscious effort to understand why I've called, and to spend whatever time is necessary with me to assist with my needs. The support people are deeply curious about understanding the problem, trouble-shooting, and providing pointers and information along the way that are very useful in helping us leverage the application and extract maximum value for our organization. There is no rush. The session is finished when I am satisfied the problem is resolved. This shows every time I've spoken with Logic Springs' people. They are different...it’s a refreshing experience!” Download your free trial copy today
Try Department Calendar for yourself! See why over one million customers around the world agree that Department Calendar is the fast, secure and easy way to handle group calendaring and scheduling on the Lotus Notes/Domino Platform.
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